1. Introduction

By engaging with KACP, you consent to the data practices described in this policy. We adhere to the Data Protection Act, 2019 of Kenya and are committed to maintaining the highest standards of data privacy and security for our professional community.

2. Information We Collect

We collect information that you provide directly to us and data collected automatically, which may include:

2.1 Information You Provide

When you interact with us as a member, event attendee, or website user:

• Personal & Professional Identification: Name, title, institutional affiliation, contact details (email, phone, address), membership number, and professional credentials.
• Professional Information: Curriculum Vitae (CV), areas of specialization, continuing professional development (CPD) records, and committee interests.
• Financial Information: Payment details for membership dues, event registrations, or donations. Note: all financial transactions are processed through secure, third-party payment gateways.

2.2 Information Collected Automatically

When you visit our website or use our digital services:

• Technical & Usage Data: IP address, browser type, device information, pages visited, and engagement metrics collected via cookies and similar tracking technologies.

3. How We Use Your Information

We use the collected information for legitimate professional and operational purposes, including:

• To administer your membership, including renewals, benefits, and professional directory listings.
• To process registrations for conferences, seminars, workshops, and other Continuing Professional Development (CPD) events.
• To communicate important association news, scientific bulletins, policy updates, and event invitations.
• To conduct internal analysis to improve our services, website functionality, and member offerings.
• To facilitate secure professional networking among members (with explicit consent where required).
• To comply with applicable Kenyan laws and professional regulations.

4. Information Sharing and Disclosure

KACP respects your privacy. We do not sell or rent your personal data. We may share your information only in the following circumstances:

4.1 With Trusted Service Providers

We share data with trusted third parties who assist in our operations (e.g., secure email platforms, event management software, payment processors) under strict confidentiality and data processing agreements.

4.2 For Professional Events

With co-hosting organizations for events you register for, which may include your name and affiliation on participant lists or conference materials.

4.3 For Legal Compliance

If necessary to comply with a legal obligation, protect the rights and safety of KACP or others, or in connection with judicial proceedings.

4.4 With Your Consent

For any other purpose disclosed to you at the time we collect the information, with your explicit permission.

5. Data Security

We implement appropriate technical and organizational security measures designed to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These include secure servers, data encryption, and strict access controls. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. Your Data Protection Rights

Under the Data Protection Act, 2019 of Kenya, you have certain rights regarding your personal data, which may include:

• The right to access, correct, or update your personal information.
• The right to request deletion of your data (subject to certain legal and administrative obligations we must uphold, such as membership records).
• The right to object to or restrict certain types of processing.
• The right to data portability, where applicable.
• The right to withdraw consent at any time, where processing is based on consent.

To exercise these rights, please contact our Data Protection Officer using the details in Section 9.

7. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience, analyze site traffic, and personalize content. You can control cookie settings through your browser preferences. Disabling cookies may limit the functionality of our website. Please see our separate Cookie Policy for more detailed information.

8. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new policy on our website and updating the "Effective Date" at the top. Your continued engagement with KACP after such changes constitutes your acceptance of the updated policy.